Executive Secretary

At


Mercedes-Benz Financial Services South Africa we pride ourselves on our


reputation for service excellence and our care in providing flexible,


innovative and tailor-made finance and insurance solutions.



We have an exciting new opportunity for a pro-active and efficient professional


to join our Executive Office in the role of Executive Secretary to the Chief


Executive Officer.



Requirement Overview:



To provide administrative support to the Management


Board Members as well as offer business administration to ensure professional


image and effective running of the office in compliance to the Company's


Integrity & Anti Bribery Codes, Conflict of Interest Policy & S.H.E.


requirements and to perform delegated S.H.E. tasks and duties & to inform


superior about deviations.



Key Duties and


Responsibilities:

• Support with diary management. Ensure that all appointment requests, events
  
  
  and changes are noted accurately. Ensure that the MBM's have all relevant
  
  
  correspondence prior to the appointments.


• Support with
  
  
  meeting arrangements for the Management Board Members. Effectively coordinate
  
  
  meeting logistics. This includes meeting packs and supporting documentation. In
  
  
  addition, status of invitations and replies as well as road maps be provided
  
  
  when required. All correspondence to be available within agreed time-frames.


• Travel
  
  
  arrangements. Effectively administer travel arrangements in line with company
  
  
  policies and procedures. All correspondence including itinerary to be given to
  
  
  MBM's/relevant stakeholders within agreed time frames.


• Office
  
  
  supplies: Administer office supplies for all the respective divisions in line
  
  
  with company policies and procedures. Approved office suppliers to be purchased
  
  
  within allocated budget and according to company policies and procedures.


• Administer/payment
  
  
  of all purchase requisitions/invoices for all the respective divisions in line
  
  
  with company policies and procedures.


• Customer
  
  
  assistance. Telephonic, e-mail assistance to be provided to both internal and
  
  
  external customers when required. Ensure that all requests are forwarded to the
  
  
  relevant stakeholder timeously.


• Administer all
  
  
  expenditure claims and ensure compliance.


• Department
  
  
  budget. Prepare annual budget for department. Monthly reconciliation of actual
  
  
  vs budget. Ensure that all expenditure
  
  
  complies with company policies and procedures.

The ideal candidate will come from a Customer


Service background or has worked in a Secretary capacity before and have excellent


communication skills. You must pay attention to detail and process data


accurately. You will also have problem solving attributes, be well organised


and be IT Literate. This role will suit someone who stays calm whilst under


pressure. If this sounds like you then please apply via the website. Candidates


without the relevant previous experience will not be considered.



Specific knowledge:



IT Literate



Company Knowledge



Clear understanding of


office administration activities and processes


Knowledge of office administration



Skills:



Written communication


skills



Problem solving skills



Verbal communication skills



Computer literacy (MS


Office)



Time management skills



Decisiveness



Negotiation skills



Ability to establish


relationships



Business writing skills



Administrative skills


Communication skills


Good Computer skills (MS Word, Excel, PowerPoint, internet and email)


Events Coordination


General Office Administration


Organizing skills


Good Interpersonal Skills


Initiative


Ability to work with and in teams


Ability to interact with people


Ability to multitask



Attributes:



Accuracy



Attention to detail



Corporate values



Customer service


orientation



Initiative



Process orientation



Experience



2 to 3 years’ relevant


experience within an administrative role, previous experience in a secretary


capacity.



Education



Matric/Grade 12. degree/diploma


advantageous.



Mercedes-Benz Group of Companies South Africa is


proud to be an equal opportunity employer. All qualified applicants will


be considered, however the following will apply:



- Foreign nationals must qualify for a work visa/permit as per the provisions


of the Immigration Act 13, 2002;

• Division’s Employment Equity Plan in terms of the Employment Equity Act, No

58, 1998.



CLOSING DATE: 19 February 2020



Strictly


no CVs will be considered sent via email.


The email address provided is only for queries on this specific requisition.

.