Daimler - Centurion, Gauteng
Mercedes-Benz Financial Services South Africa we pride ourselves on our
reputation for service excellence and our care in providing flexible,
innovative and tailor-made finance and insurance solutions.
We have an exciting new opportunity for a pro-active and efficient professional
to join our Executive Office in the role of Executive Secretary to the Chief
To provide administrative support to the Management
Board Members as well as offer business administration to ensure professional
image and effective running of the office in compliance to the Company's
Integrity & Anti Bribery Codes, Conflict of Interest Policy & S.H.E.
requirements and to perform delegated S.H.E. tasks and duties & to inform
superior about deviations.
Key Duties and
- Support with diary management. Ensure that all appointment requests, events
and changes are noted accurately. Ensure that the MBM's have all relevant
correspondence prior to the appointments.
- Support with
meeting arrangements for the Management Board Members. Effectively coordinate
meeting logistics. This includes meeting packs and supporting documentation. In
addition, status of invitations and replies as well as road maps be provided
when required. All correspondence to be available within agreed time-frames.
arrangements. Effectively administer travel arrangements in line with company
policies and procedures. All correspondence including itinerary to be given to
MBM's/relevant stakeholders within agreed time frames.
supplies: Administer office supplies for all the respective divisions in line
with company policies and procedures. Approved office suppliers to be purchased
within allocated budget and according to company policies and procedures.
of all purchase requisitions/invoices for all the respective divisions in line
with company policies and procedures.
assistance. Telephonic, e-mail assistance to be provided to both internal and
external customers when required. Ensure that all requests are forwarded to the
relevant stakeholder timeously.
- Administer all
expenditure claims and ensure compliance.
budget. Prepare annual budget for department. Monthly reconciliation of actual
vs budget. Ensure that all expenditure
complies with company policies and procedures.
The ideal candidate will come from a Customer
Service background or has worked in a Secretary capacity before and have excellent
communication skills. You must pay attention to detail and process data
accurately. You will also have problem solving attributes, be well organised
and be IT Literate. This role will suit someone who stays calm whilst under
pressure. If this sounds like you then please apply via the website. Candidates
without the relevant previous experience will not be considered.
Clear understanding of
office administration activities and processes
Knowledge of office administration
Problem solving skills
Verbal communication skills
Computer literacy (MS
Time management skills
Ability to establish
Business writing skills
Good Computer skills (MS Word, Excel, PowerPoint, internet and email)
General Office Administration
Good Interpersonal Skills
Ability to work with and in teams
Ability to interact with people
Ability to multitask
Attention to detail
2 to 3 years’ relevant
experience within an administrative role, previous experience in a secretary
Matric/Grade 12. degree/diploma
Mercedes-Benz Group of Companies South Africa is
proud to be an equal opportunity employer. All qualified applicants will
be considered, however the following will apply:
- Foreign nationals must qualify for a work visa/permit as per the provisions
of the Immigration Act 13, 2002;
- Division’s Employment Equity Plan in terms of the Employment Equity Act, No
CLOSING DATE: 19 February 2020
no CVs will be considered sent via email.
The email address provided is only for queries on this specific requisition.