Executive Secretary

Daimler - Centurion, Gauteng

Job closed


Contract type
Application deadline


Executive Secretary


Mercedes-Benz Financial Services South Africa we pride ourselves on our

reputation for service excellence and our care in providing flexible,

innovative and tailor-made finance and insurance solutions.

We have an exciting new opportunity for a pro-active and efficient professional

to join our Executive Office in the role of Executive Secretary to the Chief

Executive Officer.

Requirement Overview:

To provide administrative support to the Management

Board Members as well as offer business administration to ensure professional

image and effective running of the office in compliance to the Company's

Integrity & Anti Bribery Codes, Conflict of Interest Policy & S.H.E.

requirements and to perform delegated S.H.E. tasks and duties & to inform

superior about deviations.

Key Duties and


  • Support with diary management. Ensure that all appointment requests, events

    and changes are noted accurately. Ensure that the MBM's have all relevant

    correspondence prior to the appointments.

  • Support with

    meeting arrangements for the Management Board Members. Effectively coordinate

    meeting logistics. This includes meeting packs and supporting documentation. In

    addition, status of invitations and replies as well as road maps be provided

    when required. All correspondence to be available within agreed time-frames.

  • Travel

    arrangements. Effectively administer travel arrangements in line with company

    policies and procedures. All correspondence including itinerary to be given to

    MBM's/relevant stakeholders within agreed time frames.

  • Office

    supplies: Administer office supplies for all the respective divisions in line

    with company policies and procedures. Approved office suppliers to be purchased

    within allocated budget and according to company policies and procedures.

  • Administer/payment

    of all purchase requisitions/invoices for all the respective divisions in line

    with company policies and procedures.

  • Customer

    assistance. Telephonic, e-mail assistance to be provided to both internal and

    external customers when required. Ensure that all requests are forwarded to the

    relevant stakeholder timeously.

  • Administer all

    expenditure claims and ensure compliance.

  • Department

    budget. Prepare annual budget for department. Monthly reconciliation of actual

    vs budget. Ensure that all expenditure

    complies with company policies and procedures.

The ideal candidate will come from a Customer

Service background or has worked in a Secretary capacity before and have excellent

communication skills. You must pay attention to detail and process data

accurately. You will also have problem solving attributes, be well organised

and be IT Literate. This role will suit someone who stays calm whilst under

pressure. If this sounds like you then please apply via the website. Candidates

without the relevant previous experience will not be considered.

Specific knowledge:

IT Literate

Company Knowledge

Clear understanding of

office administration activities and processes

Knowledge of office administration


Written communication


Problem solving skills

Verbal communication skills

Computer literacy (MS


Time management skills


Negotiation skills

Ability to establish


Business writing skills

Administrative skills

Communication skills

Good Computer skills (MS Word, Excel, PowerPoint, internet and email)

Events Coordination

General Office Administration

Organizing skills

Good Interpersonal Skills


Ability to work with and in teams

Ability to interact with people

Ability to multitask



Attention to detail

Corporate values

Customer service



Process orientation


2 to 3 years’ relevant

experience within an administrative role, previous experience in a secretary



Matric/Grade 12. degree/diploma


Mercedes-Benz Group of Companies South Africa is

proud to be an equal opportunity employer. All qualified applicants will

be considered, however the following will apply:

- Foreign nationals must qualify for a work visa/permit as per the provisions

of the Immigration Act 13, 2002;

  • Division’s Employment Equity Plan in terms of the Employment Equity Act, No

58, 1998.

CLOSING DATE: 19 February 2020


no CVs will be considered sent via email.

The email address provided is only for queries on this specific requisition.


Min education
University attendance
Required experience
3 Years
Not defined
Not defined
Not defined



Employer name


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