Field Service Admin and Order Management

Field Service Admin and Order


Management



Contract support (i) in the Sales phase through to Project close


stage or (ii) exclusively in the Execution stage, Contract Administrator's


mission is:

• Provide sales support including
  
  
  preparation of proposed contract documentation, contract review and negotiation
  
  
  in accordance with the SRM guidelines,


• Process contract review, approval and
  
  
  sign off and credit approval


• Ensure timely Contract
  
  
  acknowledgement and/ or attestation and coming in to force is administered


• Analyze and highlight key contract
  
  
  administration points for contractual, financial and tax risks through
  
  
  collaboration with Corporate Functions and Project Execution Team;


• Anticipate and manage the relevant
  
  
  contractual, financial and tax risks.


• Assist the project execution team in
  
  
  the timely administration of the contract obligations for notices of delay,
  
  
  extension of time, pricing and agreement of variations, claims management,
  
  
  subcontract administration, record keeping, etc.


• Dispute avoidance and resolution in a
  
  
  timely manner


• Contributes to improving the
  
  
  profitability of the project as well as improving the cash flow for the
  
  
  Project.

Essential


Responsibilities

• Attend customer pre contract meetings


• Preparation of schedule of rates


• Credit and risk review


• Subcontract enquiry and vetting


• Preparation of contractual approval
  
  
  documentation

• Recommend contract set up


• Review contract documentation and
  
  
  preparation of comments


• Negotiation of the final contract
  
  
  documentation


• Process credit approval


• Order/ contract review & approval,
  
  
  contract acknowledgement and attestation

Reviews and highlights the key contractual, financial risks and


administrative obligations of the Project:

• Analyses the contract, taking into
  
  
  account the context of the project, in order to enforce the contractual rights;


• Manages contract coming into force
  
  
  (means of payment, bonds, insurances...)


• In collaboration with the Project
  
  
  Manager, anticipates any contractual and financial risks and make sure that
  
  
  they are mitigated or managed effectively


• Ensures compliance with the Group
  
  
  Rules/internal policies

• Contract administration, notice
  
  
  requirements e.g. variations, delays, extension of times, loss and/ or expense


• Preparation and agreement of schedule
  
  
  of rates


• Subcontract procurement


• Change management recovery: pricing,
  
  
  negotiation and agreement of variations/ claims (loss and expense)


• Monthly project reviews, risk
  
  
  anticipation and mitigation


• Cost/ value reconciliation and
  
  
  forecasting


• Contract correspondence


• Dispute and RTP management


• Preparation and agreement of
  
  
  applications for payment and invoices


• Agreement of subcontract variations/
  
  
  claims, payment review and certification


• Timely final account preparation, negotiation and
  
  
  agreement

• Implements and monitors manufacturing
  
  
  and credit risk securization; managing Letter of credit, insurance, bank
  
  
  guarantees, currency hedging and working directly with bank, insurers and
  
  
  brokers


• Manages billing and payment in close
  
  
  collaboration with Project Manager, Logistics and Corporate Functions (credit
  
  
  management, tax department...)


• Contributes to improve and control
  
  
  profitability of business and cash flow of the Project (payment terms
  
  
  optimization, B2B subcontract terms, accurate progress billing, financial cost
  
  
  optimization: bank fees, insurance costs...)


• Works closely with Contract Manager
  
  
  or Execution Solution Contract Manager namely on the follow up of all financial
  
  
  means (milestones, expiry dates, ...) and payment aspect of the Project


• Supports Tender Solution Contract
  
  
  Manager at offer stage when needed on specific matters (Letters of Credit, Bank
  
  
  guarantees...)

• Masters tax issues on billing;
• Works closely with Contract Manager or Execution
  Solution Contract Manager and Corporate functions when Permanent Establishment
  or VAT registration is necessary.
• Complies with Schneider Electric's
  execution tools & processes;
• Contributes to the Risk and Opportunity
  analysis follow up in his fields of skills in close collaboration with Project
  Manager;
• Anticipates and participates when
  needed to internal policies and Group projects reviews committees;
• Complies with Group Guidelines while
  executing the contract.

• University and/or Business School diploma, Master's degree or equivalent, business administration, finance, contract, international trade, and/or law
• Fluent in English;
• At least 3 years’ experience in Contract Administration, international trade and/or finance
• Ability to handle complex matters concurrently with both synthetic and analytical skills
• Good verbal and written communication skills

.