Field Service Admin and Order Management

Schneider Electric - Johannesburg, Gauteng

Job closed


Contract type
Application deadline


Field Service Admin and Order Management

Field Service Admin and Order


Contract support (i) in the Sales phase through to Project close

stage or (ii) exclusively in the Execution stage, Contract Administrator's

mission is:

  • Provide sales support including

    preparation of proposed contract documentation, contract review and negotiation

    in accordance with the SRM guidelines,

  • Process contract review, approval and

    sign off and credit approval

  • Ensure timely Contract

    acknowledgement and/ or attestation and coming in to force is administered

  • Analyze and highlight key contract

    administration points for contractual, financial and tax risks through

    collaboration with Corporate Functions and Project Execution Team;

  • Anticipate and manage the relevant

    contractual, financial and tax risks.

  • Assist the project execution team in

    the timely administration of the contract obligations for notices of delay,

    extension of time, pricing and agreement of variations, claims management,

    subcontract administration, record keeping, etc.

  • Dispute avoidance and resolution in a

    timely manner

  • Contributes to improving the

    profitability of the project as well as improving the cash flow for the




To provide Sales / Tender support:

  • Attend customer pre contract meetings

  • Preparation of schedule of rates

  • Credit and risk review

  • Subcontract enquiry and vetting

  • Preparation of contractual approval


Contract and Credit approval:

  • Recommend contract set up

  • Review contract documentation and

    preparation of comments

  • Negotiation of the final contract


  • Process credit approval

  • Order/ contract review & approval,

    contract acknowledgement and attestation

Reviews and highlights the key contractual, financial risks and

administrative obligations of the Project:

  • Analyses the contract, taking into

    account the context of the project, in order to enforce the contractual rights;

  • Manages contract coming into force

    (means of payment, bonds, insurances...)

  • In collaboration with the Project

    Manager, anticipates any contractual and financial risks and make sure that

    they are mitigated or managed effectively

  • Ensures compliance with the Group

    Rules/internal policies

Assist the Project Manager in:

  • Contract administration, notice

    requirements e.g. variations, delays, extension of times, loss and/ or expense

  • Preparation and agreement of schedule

    of rates

  • Subcontract procurement

  • Change management recovery: pricing,

    negotiation and agreement of variations/ claims (loss and expense)

  • Monthly project reviews, risk

    anticipation and mitigation

  • Cost/ value reconciliation and


  • Contract correspondence

  • Dispute and RTP management

  • Preparation and agreement of

    applications for payment and invoices

  • Agreement of subcontract variations/

    claims, payment review and certification

  • Timely final account preparation, negotiation and


Reviews and applies financial aspects of the Project:

  • Implements and monitors manufacturing

    and credit risk securization; managing Letter of credit, insurance, bank

    guarantees, currency hedging and working directly with bank, insurers and


  • Manages billing and payment in close

    collaboration with Project Manager, Logistics and Corporate Functions (credit

    management, tax department...)

  • Contributes to improve and control

    profitability of business and cash flow of the Project (payment terms

    optimization, B2B subcontract terms, accurate progress billing, financial cost

    optimization: bank fees, insurance costs...)

  • Works closely with Contract Manager

    or Execution Solution Contract Manager namely on the follow up of all financial

    means (milestones, expiry dates, ...) and payment aspect of the Project

  • Supports Tender Solution Contract

    Manager at offer stage when needed on specific matters (Letters of Credit, Bank


Reviews and applies tax aspects of the Project:

    • Masters tax issues on billing;
    • Works closely with Contract Manager or Execution
      Solution Contract Manager and Corporate functions when Permanent Establishment
      or VAT registration is necessary.
    • Complies with Schneider Electric's
      execution tools & processes;
    • Contributes to the Risk and Opportunity
      analysis follow up in his fields of skills in close collaboration with Project
    • Anticipates and participates when
      needed to internal policies and Group projects reviews committees;
    • Complies with Group Guidelines while
      executing the contract.

  • University and/or Business School diploma, Master's degree or equivalent, business administration, finance, contract, international trade, and/or law
  • Fluent in English;
  • At least 3 years’ experience in Contract Administration, international trade and/or finance
  • Ability to handle complex matters concurrently with both synthetic and analytical skills
  • Good verbal and written communication skills


Min education
University attendance
Required experience
3 Years
Not defined
Not defined
Not defined



Employer name

Schneider Electric

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