Office Manager

The core purpose of this role is the effective management of the office environment, administration and assistance to staff and clients as well as to promote and enhance the image of the company.



OBJECTIVES



Main Function of the Job:


Responsible for the operation of the switchboard and directing all incoming call


Receive and welcome visitors for tours & meetings


Responsible for overseeing the reception area, meeting rooms, canteens and office areas


Responsible for maintaining the meeting room diaries


Responsible for setting up meeting rooms for meetings and tours


Assist staff members with ad hoc requests


Manage office consumables, stationery & supplies


Supervision of cleaning staff



Facility



Security processes


Logging access for important clients


Welcome guests in a professional manner


Answering the reception phone


Direct calls quickly, efficiently and professionally


Taking messages and ensuring that staff members receive the message within due time


Direct clients


Assisting with duties such as couriering items etc.


Working hours are from 8am- 5pm /1 Hour lunch



Skill Requirements



Good communication skills


A flair for people


Professional


Punctual


Active listening – ability to understand requirements


Fluent in English


Proactive problem solver


Ability to work independently & a positive team player


Self-motivated


Conducts self professionally, exhibits high levels of tolerance and patience


Responsible for continued learning and self-development


All activities performed on time


Switchboard experience


Excellent Telephone manner



Qualifications and Experience



Matric


3-5 years relevant working experience


Microsoft Office skills

.