Administrative Assistant

Project Name: CDC OPIQ Project


Position Title: Administrative Assistant


Type: Regular/Full Time


Salary: Commensurate with required experience and qualifications


Reports to: Finance and Administration Director


Location: Pretoria, South Africa



University Research Co., LLC (URC)



URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.



Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.



URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).



Project Overview:


The 5-year CDC-funded Optimizing Performance by Improving Quality (OPIQ) project will focus on HIV and HIV/TB Programs in the Republic of South Africa. The project will provide a technical support to national and local level governmental and non-governmental implementing partners on quality improvement (QI) and quality assurance (QA) tools and approaches, with focus on the 27 highest burden districts and priority populations for prevention and care. To reach epidemic control, the project will aim to optimize HIV and HIV/TB program performance by improving: early identification of HIV/TB performance gaps; the capacity of IPs and DOH at all levels to use QI and QA approaches to address those gaps; the harvesting and dissemination of best practices to scale up proven interventions; and the use of innovative data-driven platforms to improve data-based planning and management.



Position Overview:


The Administrative Assistant will provide office and administrative support as needed, under the management of the Finance and Administration Manager. S/he will organize logistics for office staff, travel, events and procurements and support the daily financial and administrative operations of the project office. The candidate will also provide human resources support, as needed.



Job Description:


Keep all office equipment and furniture in order and cleaned;


Manage office upkeep and other space requirements including office maintenance concerns


Maintain office inventory log and assist with conducting annual physical verification of inventory in coordination with finance and administrative director


Assist admin/finance staff to prepare training rooms, chair and tables for staff meetings, trainings and workshops;


Manage the inventory of office supplies and distribution of mail/packages; and


Assist in clerical assignments such as copying, document preparation, HR related tasks, etc.


Assist with voucher scanning and uploading into URC shared drive


Any other duties as assigned



Required Experience & Qualifications:


Bachelor’s degree in management, administration or related field;


Minimum of 2 years administrative and logistic experiences;


Excellent organizational skills;


Fluency in writing and spoken English;


Knowledge of MS Office and telephone protocols;


Good interpersonal, organizational and team building skills; and


Detail oriented.


URC is an E-Verify Employer



URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.

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