Admin Manager

Dis-Chem Pharmacies Limited - Centurion, Gauteng

Job closed


Contract type
Application deadline


Admin Manager

Dis-Chem Pharmacies require's a Admin Manager for the Centurion Area. You will manage, implement and maintain company administration policies and procedures, by adhering to group standard operating procedures that ensure the profitably of the store.

Minimum Requirements


Grade 12 / Matric

Minimum of 3 years’ retail experience in the following fields: Receiving, Capturing, Till Operations, Cash Office and Customer Service

Minimum of 2 year’s management experience of a staff complement of around 8

Computer literate – MS Office

Willing and able to work retail hours


Financial / Admin diploma, or a relevant 3-year diploma

Working knowledge of SAP with regard to operating and utilising retail operation systems

Basic knowledge and application of human resources

Job Description:

Disseminate, collate and report all relevant information between the store and department managers in a manner that encourages strategic goal congruency

Facilitate and assist in any internal or external audits conducted in the store

Assist the Store Manager with any reasonable duties in the trading routine, and optimising the operations of the store

Drive in-store continuous improvements targets that relate to the portfolio’s direct responsibility

Adhere to all company and business unit deadlines

Adhere to relevant procedures detailed in the code of practice, foodstuff and complementary medicine file

Adhere to and be familiar with Dis-Chem policies, code of conduct, and SOPs

Investigate negative GP values in the business unit, and take appropriate actions to identify and rectify controllable errors

Manage goods in transit as directed by SOPs

Investigate and verify manual purchases processed against the business unit

Minimise, investigate, correct and report on business unit negative stock on hand

Minimise, investigate and report on business unit dormant stock. Analyse dormant stock reports for Heads of the department to investigate and rectify

Total management including but not limited to planning, implementation, investigation and reporting on all store inventory counts

Ensure the physical stock in all storage locations balances with the inventory ledger in SAP

Manage the branch shrinkage and consumables within store targets

Ensure the business unit provides an above-expectation customer service experience

Ensure staff follow company policies and procedures

Ensure the customer request system is operational and actioned on a daily basis

Ensure the accurate manual processing of points to customer accounts

Continuously report and encourage new loyalty signups

Manage and facilitate human resource processes, submissions and documentation for the entire business unit in compliance with SOPs

Take total ownership of the workforce management system (KRONOS) within the business units. This includes, but is not limited to master data management and transactional management

Ensure the company performance management systems are implemented and executed as directed by company policy

Take complete control and manage the store cash resources, daily takings and banking in compliance with company operating procedures

Manage tender discrepancies that include the value of negatives, the value of auto receipts, balancing of returns and value of dormant stock

Management of all store float discrepancies that include, the accuracy of the stock count, control of adjustments and accuracy of cycle counts

Review the reconciliation of daily takings to turnover

Ensure transaction integrity throughout the branch by effective monitoring, implementation and evaluation of adherence to company internal control procedures

Control overtime and casual spend

Ensure the balancing of floats

Sign-off and investigation of run ends on a daily basis

Following of cash collections procedures as detailed in the SOPs

Maintain and manage the integrity of all branch transactions

Total management of the cash and point of sale functions within the business unit to include SOPs as well as mentorship growth performance, and development of all staff members forming these functions

Total management of the goods receiving function, direct and indirect credits function within the business unit to include SOPs as well as mentorship growth performance and development of all staff members forming these functions

Ensure transaction integrity for incoming goods receipts and outgoing returns throughout the business unit by effective monitoring, implementation and evaluation of adherence of company internal control procedures

Ensure the accuracy and completeness of branch transactions

Prepare the store budget for review where influenced by direct responsibilities

Ensure all expense related items are controlled and managed within budget

Ensure that all expense related stock is adjusted to the correct GI accounts on a monthly basis

Ensure the ordering and monitoring of expense related items within the store



Store retail admin and management experience, relating to receiving, capturing, till operations, cash office and customer service

Strong command of the English language

Basic financial skills - GP, mark-up, VAT, etc.

Effective interaction with suppliers, management, reps and staff

Strong analytical skills and time management


Basic IR and management training

Basic accounting knowledge

Portrayal of leadership

Special conditions of employment:

Willing and able to work retail hours

Local traveling – valid driver’s license and own reliable transport

South African citizen

Clear credit and criminal records

Remuneration and benefits:

Market-related salary

Medical aid

Provident fund

Staff account


Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.


Min education
University attendance
Required experience
3 Years
Not defined
Not defined
Not defined



Did not find vacancies of your interest?

Register to be informed when we have suitable positions for your profile.
By registering, you accept our Terms and conditions